How to Register for an Event or Collection

• Registration Guide: How to Register for an Event or Collection in Bottlebooks

  If you’ve been asked to register for an event or catalog using Bottlebooks, this guide will walk you through what to expect and where to find help at each step of the process. Whether you’re registering for an event or responding to a request for informations from a partner, the steps are similar and each part of the registration has its own dedicated guide for further support. These are the steps you'll need to complete: [Access your registration](https://support.bottlebooks.me/en/articlePopular

• Accessing Your Event or Collection Registration

  If you've been requested to register for an event or collection via Bottlebooks, your registration begins on your e-mail or on your dashboard. Through the link. Through your dashboard. Through the Link You will, firstly, receive an e-mail from your partner or the event's organizer with the registration link. Click on it and login or create a free account if you don't have one yet. Afterwards, yoSome readers

• Starting a Registration or Copying from a Previous One

  The process of registration starts on the Overview page. In there, you'll find the option to Start (or Continue) registration. If you’ve registered for a similar event or catalog in the past, you can speed up the process by using the Copy from a previous registration option, located next to the Start registration button. This feature allowsFew readers

• Completing Your Profile in a Registration

  As part of your registration, you will be asked to complete your company Profile. This information is used to represent your company in event directories, collections, and any related materials. | How your company appears in Online Directories or Collections is entirely dependent on the quality of the information your team has entered. For details and tips on how to make the most of your exhibitor page in an event's directory, see [Online Directory Guide for Exhibitors](https://support.botFew readers

• Registering Your Products

  Bottlebooks provides a simple process to add wines, beers, or spirits to your event or catalog registration. The steps to follow will vary slightly according to: If you're an importer, agent, multi-brand producer, multi-brand winery, association, distributor or retailer. If you're a winery, with only one brand. For Multi-Brand Producers There are 2 paths you could follow: [Add one product at a time, manually](#6-add-an-Few readers

• The Product Form

  When adding products to your registration, you will work with two separate forms: Producer and Product. The Producer form contains information about the brand behind a product. It is almost identical to the** Profile** form, with the addition of** a Distribution** section. For details on these, please refer to Completing Your Profile and [Global Distribution InformationFew readers

• Adding Prices in a Registration

  Pricing information in Bottlebooks is entered as part of your registration for a specific event or collection. This data is only visible to the brand you're registering for, and only within the context of that specific event or catalog. | Not all organizers/partners decide to request pricing information. Access your Event or Collection registration in Bottlebooks. Go to Pricing, on the left-hand menu. ![](https://storage.crisp.chat/users/helpdesk/website/-/4/c/6/c/4c6c4ee4049c1800/sFew readers

• Entering Contacts in Your Registration

  As part of your registration on Bottlebooks - for an event or for a collection -, you may be asked to provide contact details. Adding these contacts will inform organizers and partners about who is responsible for your brand, who will attend the event, and whether your brand has distribution in place. | Whether or not you're asked to fill in contact information - and what specific details are required - depends entirely on how the organizer has configured the registration. [Primary ContactsFew readers

• Shipping: Getting Packing Slips and Receipts

  | This is applicable for events only. Bottlebooks automatically generates your shipping documents, once you have filled in the necessary information during your registration. For help with this, please refer to Shipping: Filling in Your Shipping Information. After you've completed your registration, you will receive an e-mail, with the option to download shipping documents. ![](https://storageFew readers

• Shipping: Filling in Your Shipping Information

  | This is applicable for events only. When registering for an event, you might be asked to enter shipping information. This allows Bottlebooks to automatically generate the necessary shipping documents, such as packing slips and receipts, for your shipment. Access your Event registration in Bottlebooks. Go to Shipping, on the left-hand menu. ProviFew readers

• Reviewing Information Before Submitting Your Registration

  As part of the registration process for an event or collection on Bottlebooks, you’ll be asked to review all your submitted information before completing your registration. Access your Event or Collection registration in Bottlebooks. Review, on the left-hand menu, is the second to last step. Check for missing or incomplete information. ![](https://Few readers

• Finalizing Your Registration

  While completing a registration for an event or collection on Bottlebooks, seeing the Summary page is the confirmation that your process is finalized. You will also receive an e-mail with this information, along with the option of downloading your registration summary and/or shipping documents. For more details on accessing and downloading shipping documents, see [Shipping: Getting Packing Slips and Receipts](https://support.bottlebooks.me/en/article/shipping-getting-packing-slips-and-receiFew readers

• Registering for a Product Based Request

  If you have been requested to respond to a Product Based Request, then you will be registering products that are already pre-listed. Access your registration, either via e-mail ou through your dashboard. Click Start Registration to begin. Follow your progress through the menu on the left. 3. In the Profile section, enter your company's details. 4Few readers

• How to Register Gift Packs

  Because there is no universal standard for entering gift packs in standardized product databases, Bottlebooks has established a set of conventions in collaboration with retailers and distributors. These guidelines ensure consistency across platforms and help your products appear correctly in collections and online directories. Gift Packs with Multiple Bottles Gift Packs with a Single Bottle Gift Packs with MultFew readers

• What is a GLN?

  Some retailers may ask you to provide your GLN (Global Location Number) during a registration. A GLN is a globally recognized code used to identify locations within a business — such as company headquarters, warehouses, or departments. It is part of the GS1 system and helps standardize supply chain information. For more information, visit: https://www.gs1.org/standards/id-keys/gln.Few readers

• How to Sort Your Wine List

  You can, during your registration, change the order that your wines appear in. Access your Event or Collection registration in Bottlebooks. Go to Products, on the left-hand menu. Then, click on Sort Products, on the right, above your list. CliFew readers

• Recommended Video Formats

  During your registration, you may be asked to include videos that will appear in your brand's profile in online directories, for events, or, if you're registering for a collection, on a retailer's or distributor’s website. We recommend using YouTube or Vimeo, as we use their official embed code for better display and compatibility. However, Bottlebooks supports video embedding from all of the following platforms: Youtube Supported formats: [https://www.youtube.com/watch?v=70tcFew readers

• How to Remove a Product from Your Registration

  During your registration for an event or collection, you can easily remove a product. Access your Event or Collection registration in Bottlebooks. Go to Products, on the left-hand menu. Find the wine you'd like to remove, and click on More, beside its name. Click on Remove product.Few readers

• What Image Size and Format Does Bottlebooks Support?

  You can upload pictures with the following file formats: PNG JPG/JPEG GIF For bottle images: We recommend that you upload images with a minimum size of 800 pixels tall. You should also use pictures with a white or transparent background. | The maximum size for bottle images is 50 Megapixels.Few readers

• How to Replace or Add a Vintage in Your Registration

  The vintage of your products cannot be edited directly, because each vintage must be a distinct product entry. Bottlebooks makes it easy to create new vintages without having to re-enter data. In registrations, the process differs according to the type of registration you're completing: regular registration or product based request. Regular Registration During a regular registration, on Added products, you can: **Replace a vintageFew readers

• How to Enter Tasting Notes and Other Text Fields in Multiple Languages

  | To switch your language of your interface, please refer to How to Choose Your Language. Some open text fields in the registration, such as tasting notes or product descriptions, support multiple languages. This allows you to provide localized content to better match the language preferences of event visitors, buyers, or partners. Whenever a field supports more than one language, you’ll see a language bar just abFew readers

• Product Form Update - What's Changed and Why

  The Product Form on Bottlebooks underwent significant changes in October, 2025. We’ve redesigned the product form to make it simpler, clearer, and better aligned with how producers, importers, and retailers describe wines. The updates consolidate related fields, modernize packaging data, and introduce compliance-friendly identifiers, all while keeping familiar terminology where possible. A Better FormFew readers

• How to Register as a Different Brand

  If you have a Multi-Brand account and want to register for an event or collection under a specific brand name managed by you, instead of the name of your organization, you can choose to do so during the registration process. This is useful when you represent multiple brands or wineries and want to show a specific one in the event directory. | This article is applicable for Multi-Brands only. Replace Your Registration [Add a Registration](#1-add-a-registratioFew readers

• Alternate Profiles in Event Registrations

  | This article is applicable for events only. The feature is only available for certain events. When registering for an event, you may see the option to use an alternate profile. An alternate profile allows you to register under a different name, logo, description, address or phone number than your main profile, without having to create a completely new brand. This can be useful if: Your company operates from more than one address (for example, a California and a UK address) You need to adaFew readers

• Global Distribution Information

  When registering for some global events, you will be asked to enter additional information about you global distribution. | This is asked for each brand. You will see these questions in the Producer form, in each product information. Buyers will use your distribution information in your brand profile to find you. Declare your distribution around the world Enter each market you have distribution in. ![](https://storage.crisp.chat/users/helpdesk/website/-/4/c/6/c/4c6c4ee4049c1800/screen-sFew readers