How to Register for an Event or Collection
Registration Guide: How to Register for an Event or Collection in Bottlebooks
If you’ve been asked to register for an event or catalog using Bottlebooks, this guide will walk you through what to expect and where to find help at each step of the process. Whether you’re registering for an event or responding to a request for informations from a partner, the steps are similar and each part of the registration has its own dedicated guide for further support. These are the steps you'll need to complete: Access your registration (https://support.bottlebooks.me/en/articleSome readersAccessing Your Event or Collection Registration
If you've been requested to register for an event or collection via Bottlebooks, your registration begins on your e-mail or on your dashboard. Through the link. Through your dashboard. Through the Link You will, firstly, receive an e-mail from your partner or the event's organizer with the registration link. Click on it and login or create an account. Afterwards, you'll be taken directly to yourFew readersStarting a Registration or Copying from a Previous One
The process of registration starts on the Overview page. In there, you'll find the option to Start (or Continue) registration. (https://storage.crisp.chat/users/helpdesk/website/-/4/c/6/c/4c6c4ee4049c1800/screenshot-2025-05-20-at-15190b2b281.png =650x316) If you’ve registered for a similar event or catalog in the past, you can speed up the process by using the Copy from a previous registration option, located next to the Start registration button. This feature allowsFew readersCompleting your Profile in a Registration
As part of your registration, you will be asked to complete your company Profile. Access your Event or Collection registration in Bottlebooks. Go to Profile, on the left-hand menu. (https://storage.crisp.chat/users/helpdesk/website/-/4/c/6/c/4c6c4ee4049c1800/screenshot-2025-05-26-at-122051tn9cca.png =300x473) 3. Fill in the required fields before proceeding - if you don't, they will be highlighted in red. All the optional fields are clearly marked. You can always return to thFew readersRegistering Your Products
Bottlebooks provides a simple process to add wines, beers, or spirits to your event or catalog registration. The steps to follow will vary slightly according to: If you're an importer, agent, multi-brand producer, multi-brand winery, association, distributor or retailer. If you're a winery, with only one brand. For Multi-Brand Producers There are 2 paths you could follow: Add one product at a time, manually (6-add-an-iSome readersAdding Prices in a Registration
Pricing information in Bottlebooks is entered as part of your registration for a specific event or collection. This data is only visible to the brand you're registering for, and only within the context of that specific event or catalog. Access your Event or Collection registration in Bottlebooks. Go to Pricing, on the left-hand menu. (https://storage.crisp.chat/users/helpdesk/website/-/4/c/6/c/4c6c4ee4049c1800/sFew readersEntering Contacts in Your Registration
As part of your registration on Bottlebooks - for an event or for a collection -, you may be asked to provide contact details. Adding these contacts will inform organizers and partners about who is responsible for your brand, who will attend the event, and whether your brand has distribution in place. Primary ContactsFew readersShipping: Filling in Your Shipping Information
When registering for an event, you might be asked to enter shipping information. This allows Bottlebooks to automatically generate the necessary shipping documents, such as packing slips and receipts, for your shipment. Access your Event registration in Bottlebooks. Go to Shipping, on the left-hand menu. (https://storage.crisp.chat/users/helpdesk/website/-/4/c/6/c/4c6c4ee4049c1800/screenshot-2025-05-27-at-095011ckvn8v.png =300x559) ProviFew readersReviewing Information Before Submitting Your Registration
As part of the registration process for an event or collection on Bottlebooks, you’ll be asked to review all your submitted information before completing your registration. Access your Event or Collection registration in Bottlebooks. Review, on the left-hand menu, is the second to last step. (https://storage.crisp.chat/users/helpdesk/website/-/4/c/6/c/4c6c4ee4049c1800/screenshot-2025-05-27-at-09505mep6zs.png =300x558) Check for missing or incomplete information. (https://Few readersFinalizing Your Registration
While completing a registration for an event or collection on Bottlebooks, seeing the Summary page is the confirmation that your process is finalized. You will also receive an e-mail with this information, along with the option of downloading your registration summary and/or shipping documents.Few readers
Shipping: Getting Packing Slips and Receipts
Bottlebooks automatically generates your shipping documents, once you have filled in the necessary information during your registration. After you've completed your registration, you will receive an e-mail, with the option to download shipping documents. (Few readersHow to Sort Your Wine List
You can, during your registration, change the order that your wines appear in. Access your Event or Collection registration in Bottlebooks. Go to Products, on the left-hand menu. Then, click on Sort Products, on the right, above your list. (https://storage.crisp.chat/users/helpdesk/website/-/4/c/6/c/4c6c4ee4049c1800/screenshot-2025-05-20-at-173531j8wurh.png =650x263) 4. Click and drag the product to the place you'd like them in. Alternatively, you can choose to sort all of youFew readersRegistering for a Product Based Request
If you have been requested to respond to a Product Based Request, then you will be registering products that are already pre-listed. Access your registration, either via e-mail ou through your dashboard. Click Start Registration to begin. (https://storage.crisp.chat/users/helpdesk/website/-/4/c/6/c/4c6c4ee4049c1800/1msctimrelhhe9ocwjtnbor4ltsafxwz7e2.png =650x288) Follow your progress through the menu on the left. 3. In the Profile section, enter your company's details. 4Few readersWhat Image Size and Format Does Bottlebooks Support?
You can update pictures with the following file formats: PNG JPG/JPEG GIF For bottle images: We recommend that you upload images with a minimum size of 800 pixels tall. You should also use pictures with a white or transparent background.Few readersRecommended Video Formats
During your registration, you may be asked to include videos that will appear in your brand's profile in online directories, for events, or, if you're registering for a collection, on a retailer's or distributor’s website. We recommend using YouTube or Vimeo, as we use their official embed code for better display and compatibility. However, Bottlebooks supports video embedding from all of the following platforms: Youtube Supported formats: https://www.youtube.com/watch?v=70tcFew readersWhat is a GLN?
Some retailers may ask you to provide your GLN (Global Location Number) during a registration. A GLN is a globally recognized code used to identify locations within a business — such as company headquarters, warehouses, or departments. It is part of the GS1 system and helps standardize supply chain information. For more information, visit: https://www.gs1.org/standards/id-keys/gln.Few readersHow to Enter Tasting Notes and Other Text Fields in Multiple Languages
To switch your language of your interface please go to this article: How to Choose Your Language Entering text in multiple languages Some open text fields in the registration, such as tasting notes or product descriptions, support multiple languages. This allows you to provide localized content to better match the language preferences of event visitors, buyers, or partners. Whenever a field supports more thanFew readersHow to Register Gift Packs
Because there is no universal standard for entering gift packs in standardized product databases, Bottlebooks has established a set of conventions in collaboration with retailers and distributors. These guidelines ensure consistency across platforms and help your products appear correctly in collections and online directories. Gift Packs with Multiple Bottles Gift Packs with a Single Bottle Gift Packs with MultipFew readersHow to Remove a Product from Your Registration
During your registration for an event or collection, you can easily remove a product. Access your Event or Collection registration in Bottlebooks. Go to Products, on the left-hand menu. Find the wine you'd like to update, and click on More, beside its name. Click on Remove product. (https://storage.crisp.chat/users/helpdesk/website/-/4/c/6/c/4c6c4ee4049c1800/screenshot-2025-05-23-at-16291c9di4m.png =650x255)Few readersHow to Replace or Add a Vintage in Your Registration
During your registration, you can: Replace a vintage - This will remove the current vintage and replace it with the new one, keeping any details that typically stay the same across vintages (e.g. producer, wine name). Add another vintage - This keeps the current vintage and adds the new one as an additional entry. Access your Event or Collection registration in Bottlebooks. Go to Products, on the left-hand menu. Find the wine you'd like to update, and click on More,Few readers