• How to Setup and Manage an Event or Collection

  If you're using Bottlebooks as an organizer or partner, then it's vital that you understand how to create a new event or collection. You can do this by creating a new event or collection or by copying from an existing one. If you're looking to set up a Product Based Request, please refer to How to Setup and Manage a Product Based Request (https://support.bottlebooks.me/en/article/how-to-setup-and-manage-a-product-bPopular

• How to Setup and Manage a Product Based Request

  A Product Based Request is is a type of Bottlebooks request, in which you ask your partners to provide information for a specific list of products, typically those they regularly supply to you. Setup a Product Based Request Request an Additional Product Match a Product Unmatch a Product Setup a Product Based Request In order to begin a Product Based ReFew readers

• Managing Your Event or Collection Settings

  So, you've created your new event or collection and have already followed our instructions in order to set up its name, the deadline and the registration instructions. Now, it's time to move forward and modify all the parameters available on Settings. If this isn't the case, please go back and properly create your event. See How to Set Up and Manage an Evennt or Collection for guidance. In Bottlebooks, yoPopular

• Generating Your Event or Collection's Registration Link

  Once your event or collection is ready and live, it's time for your producers or partners to complete their registration. For that to happen, you need to contact and direct them to your event or collection through the registration link. If your event or collection isn't created or ready, you need to cover that first. See How to Set Up and Manage an Event or Collection for guidance. Here's how you get the rPopular

• Adding or Removing Exhibitors from Your Event or Collection

  As an organizer or partner, you're able to manage your event or collection's exhibitors. This includes adding new exhibitors or suppliers and removing ones that no longer apply. Before managing exhibitors or suppliers, you need to set up and configure your event or collection. See How to Set Up and Manage an Event or Collection for guidance. Add ExSome readers

• Sending Targeted Messages to Exhibitors or Suppliers

  After setting up your event or collection and adding your exhibitors or suppliers, you'll need to communicate with them efficiently. To help you with that, Bottlebooks allows you to send messages directly from the platform, whether you're sharing important information or reminding them to complete their registration. If you haven't completed the first steps, then you should do that first. See How to Set Up and Manage an Event or Collection (https://bottlebooks.crisp.help/en/article/how-to-set-Popular

• Testing Your Event or Collection with a Test Account

  When you're done setting up your event or collection and feel ready to make it available to exhibitors or suppliers, we recommend that you first test it to check that everything is working properly and that the user experience matches your expectations. If you haven't finished setting up your event or collection, make sure to complete it before proceeding. See How to Set Up and Manage an Event or CollectionPopular

• Promoting Your Event Directory

  Just like a printed tasting booklet, an online directory only has value if it’s seen and used. Once your online event directory is ready, it’s important to actively promote it to your: vistors and exhibitors. For Visitors Announce the Directory via E-mail As soon as the directory is live, send your visitors an email with a short explanation and a direct link. Here's a suggestion you can adapt: Browse our Digital Catalogue We areFew readers

• Managing the Data Collection Process in a Registration

  After setting up your event or collection and adding your exhibitors or suppliers, the next step is to manage the data collection process. We recommend planning your collection over a 4 week period, followed by 1 to 2 weeks for final review and post-deadline updates. Send the Initial Message (1-Few readers

• How to Request Updates for Missing Information

  During the registration process, some exhibitors or suppliers may leave mandatory fields empty. How to Identify Missing Information Open your event or collection. Click on the exhibitor or supplier which you'd like to check. Look for any sections marked with an orange warning icon. They indicate that required information is missing. For example, if a product entry is incomplete, the Products section will display a warning. (https://storage.crisp.chat/users/helpdesk/websiteFew readers

• How to Export Data and Reports from Events and Collections

  As an event or request organizer, you can easily access and export the data collected through Bottlebooks, from product details to performance reports. On the Requests & Events page, open the relevant event or collection. Go to Exports, on the left-hand side bar. (https://storage.crisp.chat/users/helpdesk/website/-/4/c/6/c/4c6c4ee4049c1800/screenshot-2025-06-06-at-150951a16zax.png =650x298) You'll find: Default exports: Download all submitted information and images froFew readers

• How to Add Notification Contacts to a Partner

  When managing an event or collection, you may want to ensure that specific people receive notifications related to a particular exhibitor or supplier. This is achieved by adding notification contacts to a partner. Open your event or collection. On the Partners page, click on the partner to whom you want to assign a notification contact. Click on Notification Contacts, on the menu below the partner's name. (https://storage.crisp.chat/users/helpdesk/website/-/4/c/6/c/4c6c4ee4Few readers

• How to Manage Stand Numbers

  In Bottlebooks, you can assign stand numbers to your exhibitors manually or by using a bulk import. Add Stand Numbers Manually You can easily assign stand numbers directly on Bottlebooks' interface. This is indicated in case you only need to add a limited amount of stand numbers, since you'll need to do it one by one. Open your event registration. On the Partners page, click on Stands. (https://storage.crisp.chat/users/helpdeFew readers

• How to Manage Reference Codes

  Reference Codes are a unique internal identifier that you assign to each exhibitor/member or supplier in your Bottlebooks account. These codes are especially useful for aligning data between Bottlebooks and your internal systems or workflows. If needed, Bottlebooks also supports assigning 2 reference codes to the same partner if, for example, they appear in different systems or have multiple identifiers. You can import Reference Codes in bulk using Excel. Open your event registration. OFew readers

• Integrating Software with API

  If you’re looking to connect your existing systems or software with Bottlebooks, our GraphQL API offers a simple and efficient way to access your data. Bottlebooks allows businesses to build a product portfolio — often used for wines and spirits — which can then be accessed programmatically by third-party software. This makes it easy to synchronize product data across platforms, feed websites or apps, or power custom digital tools. The API provides structured access to your portfolio, allowingSome readers