When adding products to your registration, you will work with two separate forms: Producer and Product.

• The Producer form contains information about the brand behind a product. It is almost identical to the Profile form, with the addition of a Distribution section.

For details on these, please refer to Completing Your Profile and Global Distribution Information.

• The Product form contains information specific to each product you are registering. This is where you describe the wine itself, from basic details and analytical data to packaging and marketing information.

To learn about the recent updates to this form, please refer to Product Form Update - What's Changed and Why.

• Accessing Your Products' Form
• Completing Your Products' Information
• Basic Information
• Analytics
• Marketing
• Certifications
• Sensory
• Packaging
• Additional Questions

Accessing Your Products' Form

1. Access your Event or Collection registration in Bottlebooks.
2. Go to Products, on the left-hand menu.

3. To access and edit the form of an added product, simply click over its name.

If a product is marked Incomplete, you will also be able to edit both forms by opening the dropdown menu on Incomplete and then clicking on Edit, next to the name of the form you wish to update.

If you wish to learn how to add a new product, please refer to Registering Your Products.

Completing Your Products' Information

Product Form Sections

The Product form typically includes the following sections:

Basic Information

• Product name - must not include the vintage.
• Identifiers - identifiers such as GTINs, SKUs, and internal product codes are grouped together and displayed alongside the product name.

• Vintage and Variant - this is not an editable field through the form.

To learn how to change the vintage, please refer to How to Replace or Add a Vintage in Your Registration.

Analytics

• Analytical breakdown - includes alcohol by label, residual sugar, acidity, pH and sulphur levels.
• Allergens - mandatory declarations regarding sulfites and other potential allergens.

Marketing

This usually covers bottle images, tasting notes and other promotional materials.

Certifications

This is where you will declare your certificates.

For some, you will need to upload a digital copy and declare an expiry date.

Sensory

Some collections and events will ask you for a sensory profile of your wines.

Primary, Secondary and Tertiary Packaging

Packaging information in Bottlebooks is compatible with EPR reporting and GS1 standards and, therefore, it is divided into 3 separate sections.

Primary packaging refers to what the consumer disposes of, secondary packaging groups units together and tertiary packaging covers larger transport handling.

Each level may include:

• Composition – how units are grouped (e.g. bottles in a case, cases on a pallet).
• Enumerated packaging components – items such as bottle, closure, capsule, or box.
• Packaging materials – materials used for each component (e.g. cork, cardboard, glass).
• Dimensions and weights – including length, width, height, net weight, and gross weight.

Additional Questions

Some registrations may include an Additional Questions section. These are custom fields added by the event organizer or partner for that specific registration.

Bottlebooks does not control or manage these questions. If you need clarification on how to answer them, please contact the event organizer or partner directly.

4. When you’re done editing the Product form, click on Save and close and you will be taken back to the Products section on the registration.

Updated on: 30/10/2025