Bottlebooks provides a simple process to add wines, beers, or spirits to your event or catalog registration.

The steps to follow will vary slightly according to:

• If you're an importer, agent, multi-brand producer, multi-brand winery, association, distributor or retailer.
• If you're a winery, with only one brand.

For Multi-Brand Producers

There are 2 paths you could follow:

• Add one product at a time, manually.
• Add products from your portfolio.

Add an Individual Product

1. Access your Event or Collection registration in Bottlebooks.
2. Go to Products, on the left-hand menu.

3. Click on Add Product, on the top right corner of the page.

4. Enter the name of the product's producer.

If it appears

Select it and click Continue.

This will send you to the Product page - you can review the producer information by clicking on Producer.

If it doesn't appear

Click on My producer is not in this list.

For new producers

You’ll be prompted to create a placeholder profile for them.

If you’d like the producer to complete their information directly, tick the checkbox and provide a contact email. They’ll receive an invitation to set up their Bottlebooks account.

After this, you'll see the Producer's profile. Complete it and click Continue when you're done.

5. On the Product page, type your product's name.

If it appears

Click on it. Then, select the vintage.

Vintages with * have already been entered into Bottlebooks.

• If the product's vintage hasn't been added, select the new vintage and tick the checkbox, so that Bottlebooks will automatically import all the information from the previous vintage. Then, click Continue.

You will be taken to the Product information page, where you should review all the information, fill any gaps and, once you're done, click Save & Close.

If it doesn't appear

Click on My product is not on this list.

Then, select the type of product you're adding.

This will take you to the Product information page.

6. Fill in the required fields before proceeding - if you don't, they will be highlighted in red. All the optional fields are clearly marked.

You can always return to this section later if you want to add or update more information.

7. Click on Save & Close.
8. Your product has been added!

Add From Your Portfolio

If you maintain a portfolio in Bottlebooks, you can copy products directly.

1. Access your Event or Collection registration in Bottlebooks.
2. Go to Products, on the left-hand menu.

3. Click on Add from Portfolio, on the top right corner of the page.

4. Click Add to event (for events) or Select (for collections), next to every product you want to add.

5. Click Done and your products will be added to the registration.

For Single-Brand Wineries

There are 2 paths you could follow:

• Add one product at a time, manually.
• Add products from your portfolio.

Add an Individual Product

1. Access your Event or Collection registration in Bottlebooks.
2. Go to Products, on the left-hand menu.
3. Click on Add Product, on the top right corner of the page.

4. Type your product's name.

If it appears

Click on it. Then, select the vintage.

Vintages with * have already been entered into Bottlebooks.

• If the product's vintage hasn't been added, select the new vintage and tick the checkbox, so that Bottlebooks will automatically import all the information from the previous vintage. Then, click Continue.

You will be taken to the Product information page, where you should still review all the information, fill any gaps and, once you're done, click Save & Close.

If it doesn't appear

Click on My product is not on this list.

Then, select the type of product you're adding.

This will take you to the Product information page.

5. Fill in the required fields before proceeding - if you don't, they will be highlighted in red. All the optional fields are clearly marked.

You can always return to this section later if you want to add or update more information.

6. Click on Save & Close.
7. Your product has been added!

Add From Your Portfolio

If you maintain a portfolio in Bottlebooks, you can copy products directly.

1. Access your Event or Collection registration in Bottlebooks.
2. Go to Products, on the left-hand menu.
3. Click on Add from Portfolio, on the top right corner of the page.

4. Click Add to event (for events) or Select (for collections), next to every product you want to add.

5. Click Done and your products will be added to the registration.

Updated on: 17/06/2025