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> Fetch the complete knowledge base index at: https://support.bottlebooks.me/sitemap.xml
> Use this file to discover available pages before exploring further.
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# Managing the Data Collection Process in a Registration

After [setting up your event or collection](https://support.bottlebooks.me/en/article/how-to-setup-and-manage-an-event-or-collection-yh5wov/) and [adding your exhibitors or suppliers](https://support.bottlebooks.me/en/article/adding-or-removing-exhibitors-from-your-event-ih40qf/), the next step is to manage the data collection process.
We recommend planning your collection over a 4 week period, followed by 1 to 2 weeks for final review and post-deadline updates.

* [Send the Initial Message](#1-send-the-initial-message)
* [Follow a Consistent Reminder Schedule](#1-follow-a-consistent-reminder-schedule)
* [Track Progress](#1-track-progress)
* [Review Submitted Registrations](#1-review-submitted-registrations)


# Send the Initial Message

To begin, send your initial message or a reminder to your participants.

1. Open your event, on the **Partners** page.
2. Click on **Message**.
![](https://storage.crisp.chat/users/helpdesk/website/-/4/c/6/c/4c6c4ee4049c1800/screenshot-2025-05-12-at-16222_6f4ykp.png =350x230)
3. On the drop-down menu, select your target audience and, on the textbox, edit your message. You can choose whether to message everyone or only specific groups (“Not Started”, “In Progress”, or “Complete”).
4. Once you're done, click **Preview** to see how it will appear to the exhibitors or suppliers.
![](https://storage.crisp.chat/users/helpdesk/website/-/4/c/6/c/4c6c4ee4049c1800/screenshot-2025-05-12-at-16251_15pll1z.png =650x400)
5. Once you're happy with your message, click **Send**.
Your partners will receive an email with a link to enter the collection and complete their submission.
For more details on this, please refer to [Sending Targeted Messages to Exhibitors or Suppliers](https://support.bottlebooks.me/en/article/sending-targeted-messages-to-exhibitors-or-suppliers-16uiul0/).

# Follow a Consistent Reminder Schedule

To ensure a high response rate and complete data, we recommend sending regular reminders. Here is a suggested timeline:

| **Timing** | **Message Type** | **Description** |
| 4 weeks before deadline | Initial Message | Introduction and context |
| 3 weeks before deadline | Reminder | Simple reminder |
| 2 weeks before deadline | Reminder | Simple reminder |
| 1 week before deadline | Reminder | Simple reminder |
| 2 days before deadline | Deadline Reminder | Final reminder |
| 1 day after deadline | Post-deadline Reminder | Last chance to complete |

You can use the same Message feature mentioned previously to send all of these communications.


# Track Progress

As information is submitted, you can monitor progress and follow up where needed.

###### Track Overall Progress
1. Open your event or collection.
2. Go to **Partners**.
3. On the top right, you'll find a collection overview.

![](https://storage.crisp.chat/users/helpdesk/website/-/4/c/6/c/4c6c4ee4049c1800/screenshot-2025-06-13-at-16251_2volwz.png =650x211)
###### Track Individual Registrations
1. Open your event or collection.
2. Go to **Partners**.
3. Click on the partner whose progress you'd like to track.
4. Click on **Activity**, on the menu below your partner's name.

![](https://storage.crisp.chat/users/helpdesk/website/-/4/c/6/c/4c6c4ee4049c1800/screenshot-2025-06-13-at-16291_1lb9g9s.png =650x313)
5. Here,  you'll be able to see all interactions and progress, as well as add your own internal notes.


# Review Submitted Registrations

Once a partner has completed their registration, you can review the submitted information.
1. Open your event or collection.
2. Go to **Partners**.
3. Click on the partner whose registration you'd like to review. 
4. Click on the respective sections, in order to view each one.

![](https://storage.crisp.chat/users/helpdesk/website/-/4/c/6/c/4c6c4ee4049c1800/screenshot-2025-06-13-at-16323_11e5uo1.png =650x282)
5. Once you're satisfied, you can click on **Mark as** and then **Reviewed**, to let your partner know that no further action is needed.

If, for some reason, updates are in order, you can let them know as well. Please refer to [How to Request Updates for Missing Information](https://support.bottlebooks.me/en/article/how-to-request-updates-for-missing-information-11r1j9d/).